Executive Assistant / PA ID-417

Our client is a dynamic engineering company with offices nationally and internationally. Their Head Office is based in Paarl. They are looking to employ an efficient, self-motivated and highly organised individual as Executive PA / Bookkeeper who will be reporting to the Managing Director, Group Financial Manager and Commercial Manager.

The successful candidate must have:

  • Grade 12 minimum and a related qualification
  • Minimum 10 + years relevant work experience
  • Must have general finance experience
  • Excellent administrative skills, highly proficient in Excel, Word & Pdf
  • Preferably experienced in working on an ERP system (Qmuzik)
  • Strong inter-personal skills
  • Excellent communication skills and fluent in English to engage with international visitors and customers
  • Self-driven and reliable who can work under pressure and independently

The successful candidate would be responsible for:

PA duties for the MD & Director:

  • Manage Diary and boardroom bookings
  • Arrange Meetings, internal and external
  • Receive guests
  • Expense claims
  • Credit Card and Fleet card claim forms
  • Travel Arrangements and Out of Town Allowances
  • Ad Hoc duties relating to Sales orders and debtors outstanding

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Executive secretary and financial duties for the Commercial Manager and Group Financial Manager:

  • Full bookkeeping functions for small family owned businesses
  • Prepare quarterly board meeting summary reports
  • Reserve Bank applications status summary reports
  • Summary of Monthly Sales Meetings - includes outstanding quotes
  • Sales Quotes referencing
  • Binding of Sales Quote, to be sent to customers.
  • Summary of open orders for the Packaging Equipment Division
  • Job Costing summary for projects on request

General finance and admin duties:

  • Vendor forms.
  • Cell Phone administration - (top-up data, minutes, new contracts, upgrades, monthly report)
  • Fleet Card administration, new card applications, service limits increase & monthly reports
  • Bank credit card - new applications and limit increases
  • Fleet administration - Vehicle licenses, services and maintenance, traffic violations
  • Complete Stats reports, monthly Work In Progress updates & quarterly reporting
  • Backup support for Travel Office administration

Desired Skills:

  • Executive Assistant
  • Bookkeeper

Desired Work Experience:

  • 5 to 10 years Personal Assistant

Desired Qualification Level:

  • Grade 12 / Matric

Employer & Job Benefits:

  • medical aid
  • Pension Fund
  • 13th Cheque
  • Benefits included in ctc package
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