Executive Assistant | Real Estate - 37349914461 ID-993
Executive Assistant - Real Estate (Remote)
Location: Latin America or South Africa (working U.S. Eastern Time hours)
Type: Full-Time
Compensation: $1,000-$1,400 USD/month (based on experience)
About The Role
We are looking for a proactive, detail-oriented Executive Assistant to support a real estate entrepreneur managing multiple ventures across brokerage and development. This is a full-time, remote role for someone who thrives in a fast-paced environment and is eager to work directly with a business decision-maker.
Your focus will be on streamlining operations, overseeing admin workflows, and ensuring smooth management of business relationships and deal pipelines. You’ll serve as a critical partner, helping to increase efficiency and enable business growth.
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- CRM Management: Maintain and update the HubSpot CRM with accurate contact data, deal progress, and activity logs
- Pipeline Oversight: Monitor active deals and follow-up lists to ensure nothing falls through the cracks
- Inbox & Calendar Management: Coordinate meetings, manage communications, and prioritize time-sensitive tasks
- Market Research: Research prospective clients, development opportunities, and real estate trends
- Admin Support: Create and maintain punch lists and ensure timely execution of action items
- Marketing Assistance: Prepare basic materials such as property summaries and one-pagers as needed
- Operational Efficiency: Support the day-to-day operations of a growing real estate business
- 2+ years of experience in an Executive or Operations Assistant role
- Excellent English communication skills (written and spoken)
- Strong experience with HubSpot CRM or similar platforms
- Highly organized, self-motivated, and detail-oriented
- Able to prioritize and manage multiple moving pieces with minimal oversight
- Comfortable working full-time U.S. Eastern Time hours (8:00 AM-6:00 PM preferred)
- Previous exposure to real estate or fast-paced entrepreneurial environments is a plus
- HubSpot CRM
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- Project management and scheduling tools as needed
