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An established company in the renewable energy sector is looking for a professional and reliable Office Receptionist to join their Business Support team in Centurion. This role is perfect for someone who enjoys being the face of the company and takes pride in keeping things running smoothly. If you’re an organised team player with a positive attitude and excellent people skills, we’d love to hear from you.
Minimum Requirements:
Minimum of 3 years’ experience as a Receptionist, Front Office Representative, or similar
Matric (Grade 12) essential
Excellent communication (written and verbal) and interpersonal skills
Experience using Microsoft Office Suite and operating office equipment (e.g., printers, coffee machines)
Highly organised with strong multitasking and time management skills
Attention to detail and the ability to work under pressure
Valid driver’s license and willingness to travel when required
Strong customer service focus and a can-do attitude
Main Responsibilities:
Taking calls and ensuring messages are transferred to the appropriate colleague promptly
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
Offering guests drinks and notifying the relevant staff member about the catering needs
Managing the security/intercom system
Handling queries and complaints via phone, email and general correspondence
Assisting with meeting room bookings where needed
Booking DHL/Pudo couriers and track deliveries
Processing of Business Support invoices (not approving)
Receiving and sorting daily mail or deliveries
Ensure the reception area is tidy and presentable, with all necessary stationery and material available (e.g. pens, forms and brochures)
Keep updated records of office expenses and costs
Supports business continuity by documenting irregularities and continuing needs within the business
Be familiar with business support suppliers (e.g. the recycling, window washing company, diesel) and ensure that the tasks that they are assigned to are fulfilled
Sign off receipts and invoicing from the suppliers as mentioned above upon completion of their service
Printer duties
Ordering printer toner and ensuring that the services are done regularly.
Ensure the back door is securely locked at the end of the day.
Switch off the coffee machine and all lights in unoccupied areas before leaving the office.
Coordinating minor office maintenance requests (e.g., lightbulbs, handyman visits).
Ensuring that new joiner’s access control is completed timeously
Any other job roles and responsibilities associated with this role
