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The Program Officer plays a key role by leading a diverse programmatic and grantmaking portfolio ensuring effective program delivery and strong stakeholder engagement. This role involves developing and maintaining strong relationships with nonprofit organizations, community leaders, donors, and other stakeholders; assessing community needs and opportunities; managing competitive and strategic grantmaking programs; and monitoring and evaluating funded projects. The Program Officer serves as a key liaison between the Foundation and the community, ensuring that grantmaking is impactful, equitable, and responsive to the region’s needs. This highly collaborative individual possesses exceptional organizational skills, strong problem-solving abilities, and a commitment to delivering outstanding customer service. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities simultaneously. Reporting to the Director of Grantmaking, the Program Officer provides grantmaking support to assigned portfolios and works closely with other Foundation departments to uphold the highest standards of service, stewardship, and program excellence.
Principal Responsibilities include but are not limited to:
Grantmaking Management
Oversee grantmaking process of assigned competitive grants portfolio, from guidelines development to final reporting.
Act as primary liaison for assigned portfolio of grantmaking funds, maintaining consistent and meaningful communication with fund advisors or committee members to ensure grantmaking process is transparent, fulfilling, and aligned with donor intent.
Develop and refine grant guidelines, applications, rubrics, and reporting templates.
Conduct grant application due diligence including eligibility reviews, financial analysis, and application assessments for accuracy and viability.
Prepare grantmaking materials such as dockets, summaries, agreements, memos, and presentation decks for committees and leadership.
Present grant recommendations to Foundation leadership, grants committees, donors, and community volunteers.
Coordinate and lead nonprofit organization site visits, grantee convenings, and committee meetings.
Build content expertise on community needs and opportunities through research, meetings with nonprofits, and other sources.
Collaborate with the Communications Department to share grant opportunities and impact stories through blogs, newsletters, and other outreach channels.
Grant Monitoring & Evaluation
Review grantee reports and program data to inform funding recommendations and strategic decisions.
Track and report on the outcomes and impact of grantmaking programs.
Remain informed on trends, best practices, and emerging needs in philanthropy and equitable grantmaking.
Legal Compliance
Maintain up-to-date knowledge of IRS regulations, charitable giving requirements, and other applicable laws related to grantmaking.
Conduct due diligence to ensure grants meet legal and regulatory standards, including verifying grantee eligibility and adherence to charitable purpose.
Maintain accurate records and documentation in grant management systems (e.g. Foundant and Salesforce) to support audits, reporting, and strategic objectives. Review grant materials for IRS compliance and alert management when additional legal review is needed.
Special Initiatives and Fiscal Sponsorships
Support the Director of Grantmaking in delivering excellent customer service for the Foundation’s special initiatives, fiscal sponsorships, and events.
Provide project management support by coordinating external and internal meetings, preparing materials, note taking, and tracking follow-up actions to ensure timely completion of key tasks.
