Medical Records Assistant

August 27, 2025

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Do you want to use your experience to provide superior care to veteran residents and their spouses? Are you organized, detail-oriented, and motivated about keeping accurate records? The Department of Military and Veterans Affairs (DMVA), Southeastern Veterans' Center is seeking a dedicated Medical Records Assistant. If you want to support a staff delivering quality health care services by maintaining medical records and documents, then this is the job for you! Watch this <a href="https://www.flickr.com/photos/panationalguard/40381884892/in/album-72157689769595704/" target="_blank" rel="noopener noreferrer">video</a> to see how you can make a difference caring for Pennsylvania's veterans working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today! <div style="text-align: center"><img src="https://secure.neogov.com/images/AgencyImages/jobposting/1793/jobpostings/image/20250805104435_DMVA.jpg" alt="" style="width: 300px" class="fr-fic fr-dii"></div>As a Medical Records Assistant you will support the Medical Records Director by maintaining medical records, reviewing medical records for accuracy and completeness, and preparing medical reports, abstracts, and summaries. You will audit active and closed medical records for timeliness and completion of documentation, assist staff in the retrieval of medical records, and compile census statistical reports. This role requires attention to detail and the ability to ensure confidential information is released in accordance with established requirements and only to authorized individuals. In addition, you will utilize both manual and computerized systems to maintain resident information, assign diagnostic and procedure codes, and track medical record documents. Interested in learning more? Additional details regarding this position can be found in the <a href="https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00196104" target="_blank" rel="noopener noreferrer">position description</a>. Work Schedule and Additional Information:<ul style="margin-bottom: 3pt"><li style="color: rgba(0, 0, 0, 1)">Full-time employment, 37.5 hours per week</li><li style="color: rgba(0, 0, 0, 1)">Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.</li><li style="color: rgba(0, 0, 0, 1)">Telework: You will not have the option to telework in this position.</li><li style="color: rgba(0, 0, 0, 1)">Salary: In some cases, the starting salary may be non-negotiable. </li><li style="color: rgba(0, 0, 0, 1)">You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.</li></ul>QUALIFICATIONSMinimum Experience and Training Requirements:<ul style="margin-bottom: 3pt"><li style="color: rgba(0, 0, 0, 1)">One year of clerical experience in a medical records department of a hospital, or ambulatory acute medical care setting or a licensed nursing facility, which has included six months of experience under the general direction or oversight by a registered Medical Records Technician or Administrator; and graduation from high school; or</li><li style="color: rgba(0, 0, 0, 1)">Graduation from a medical secretarial or medical records program; or</li><li style="color: rgba(0, 0, 0, 1)">Any equivalent combination of experience and training.</li></ul> Other Requirements:<ul style="margin-bottom: 3pt"><li>You must meet the <a href="https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx" target="_blank" rel="noopener noreferrer">PA residency requirement</a>. For more information on ways to meet PA residency requirements, follow the <a href="https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx" target="_blank" rel="noopener noreferrer">link</a> and click on Residency.</li><li style="color: rgba(0, 0, 0, 1)">You must be able to perform essential job functions.</li></ul> Legal Requirements: <ul style="margin-bottom: 3pt"><li style="color: rgba(0, 0, 0, 1)">A conditional offer of employment will require a medical examination.</li><li style="color: rgba(0, 0, 0, 1)">This position falls under the provisions of the Older Adult Protective Services Act.<ul style="margin-bottom: 3pt; color: initial; list-style-type: circle"><li style="color: rgba(0, 0, 0, 1)">Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.</li></ul></li></ul> How to Apply:<ul style="margin-bottom: 3pt"><li style="color: rgba(0, 0, 0, 1)">Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).</li><li style="color: rgba(0, 0, 0, 1)">If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. </li><li style="color: rgba(0, 0, 0, 1)">Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.</li><li style="color: rgba(0, 0, 0, 1)">Failure to comply with the above application requirements may eliminate you from consideration for this position. </li></ul> Veterans: <div style="margin: 0 0 8pt"><ul style="margin-bottom: 3pt"><li style="margin: 0 0 8pt">Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to <a href="http://www.pa.gov/agencies/employment/how-to-apply.html" target="_blank" title="http://www.pa.gov/agencies/employment/how-to-apply.html" rel="noopener noreferrer">www.pa.gov/agencies/employment/how-to-apply.html</a> and click on Veterans.</li></ul></div> Telecommunications Relay Service (TRS): <div style="margin: 0 0 8pt"><ul style="margin-bottom: 3pt"><li style="margin: 0 0 8pt; color: rgba(0, 0, 0, 1)">711 (hearing and speech disabilities or other individuals).</li></ul></div> If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.<ul style="margin-bottom: 3pt"><li style="color: rgba(0, 0, 0, 1)">Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).</li><li style="color: rgba(0, 0, 0, 1)">Your score is based on the detailed information you provide on your application and in response to the supplemental questions. </li><li style="color: rgba(0, 0, 0, 1)">Your score is valid for this specific posting only.</li><li style="color: rgba(0, 0, 0, 1)">You must provide complete and accurate information or:<ul style="margin-bottom: 3pt; list-style-type: circle; color: initial"><li style="color: rgba(0, 0, 0, 1)">your score may be lower than deserved.</li><li style="color: rgba(0, 0, 0, 1)">you may be disqualified.</li></ul></li><li style="color: rgba(0, 0, 0, 1)">You may only apply/test once for this posting.</li><li style="color: rgba(0, 0, 0, 1)">Your results will be provided via email.</li></ul>

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